Add GPS Coordinates to Itemized Inventory With Barcodes or QR Codes

If you use barcodes or QR codes to help manage your inventory, it's important to know where your assets are located at all times. ServiceCore makes this possible by allowing you to scan barcodes or QR codes to log GPS coordinates for assets during delivery, service, pick-up jobs. Once items are geolocated, they will have a precised GPS latitude and longitude, providing pin-point accuracy of the location of your item.

Before You Start

Here are some things to know before using geolocation for items with barcodes or QR codes:

  • Your drivers or technicians must have the ServiceCore Mobile App installed on their smartphone
  • The driver or technician must have location services enabled on their device
  • The driver or technician must also give the ServiceCore mobile app permission to access the camera on the device
  • Inventory you want to geolocate by scanning must be itemized (bulk inventory cannot be geo-located)
  • You will need to associate barcodes and QR Codes to inventory Items
  • If you might travel to an area without cell coverage or Wi-Fi, you must download your inventory on the Mobile App before entering an area without cell phone coverage

Add GPS Coordinates to an Item During A Job

To add GPS coordinates to an item during a delivery, service, or pick-up job, follow these steps:

  1. Turn on location services on via the settings on the mobile device
  2. Login to the ServiceCore mobile app
  3. Tap on Inventory
  4. Tap the 3 vertical dots in the upper right corner
  5. Tap Download Inventory
  6. Tap Download Now in the pop-up that appears
  7. Wait while your inventory downloads
  8. Tap on the menu icon (three bars) in the upper left corner
  9. Tap My Schedule
  10. Navigate to the job
  11. Tap on the job
  12. Tap Start Job at the bottom of the screen
  13. Go to the Inventory section
  14. Tap the Barcode icon
  15. Scan the barcode or QR code
  16. Wait for the scan to finish
  17. Wait for the Locating GPS pop-up to go away
  18. By scanning the barcode, the GPS coordinates will be captured automatically
  19. Repeat scanning all remaining barcodes or QR codes for this rental
  20. Once you're done with the job, tap Complete Job
  21. Fill out the Complete Job page
  22. Condition is a free text field that the driver can enter the product's condition
  23. Under Usage, there are options for how much the inventory items were used: Low, Medium, or High
  24. If you would like to capture a signature for the job, tap Capture Signature and have the customer sign with their finger or stylus
  25. Once you're finished, tap Mark as Done

Next Steps

Other articles you might find of interest:

  1. Associate Barcodes and QR Codes to Inventory Items
  2. FAQs About Rentals
  3. About Proration
  4. Create a Rental with Recurring Billing
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